Services / AI Integration

AI integration for small businesses in Miami · Working nationwideYour experience.
A little more room to use it.

There is knowledge in your team’s notes, conversations, and everyday decisions. AI can help organize that information and prepare the next draft—giving your people a clearer starting point for the work that needs their judgment.

Let’s talk about your business

06 / AI Integration

A useful system begins with a thoughtful question.

01

We begin with the work, and the people behind it.

Tell us where information piles up. A technician’s notes after a long day. The recurring questions your office answers. The reports that still need writing when the appointments are finished.

We identify one suitable use case and define what a good result looks like. We also decide what the system should leave to a person, what data it can access, and what must happen when information is missing.

02

Imagine the paperwork arriving organized.

A technician submits notes through an agreed form. The system prepares a draft report, separates observations from recommendations, and flags missing details. An authorized reviewer checks the draft before it is sent or filed.

That is an example of the kind of focused workflow we can scope. It is a starting point for discussion; the final design depends on your software, information, and review requirements.

03

Confidence comes from testing.

An impressive demonstration is only the beginning. We test the agreed workflow with representative examples and review where the output is incomplete, incorrect, or unclear.

The project defines human approval steps, error handling, access requirements, and handover. We agree the responsibilities for ongoing review and maintenance rather than assuming the system can run unattended.

Your starting point

AI Integration

From $1,500

Final scope and timeline confirmed before work begins.

  • One defined AI-assisted workflow
  • Agreed inputs, outputs, and human review steps
  • Testing and error handling within the agreed scope
  • Handover for the people using the system

Optional automation support: $100–$300/month with an agreed scope. Model usage, software subscriptions, and third-party services are separate. Complex or sensitive-data projects require additional scoping before acceptance.

A few things you may be wondering.

Can the AI send customer messages automatically?

We define that during scoping. For a first workflow involving generated customer-facing content, we recommend a human review step before sending.

Will the system always be accurate?

No. AI can produce incorrect or incomplete output. Testing, missing-information checks, and appropriate human review are part of designing a useful workflow.

What should we bring to the first conversation?

A description of the task, your current applications, and permission-approved examples with unnecessary sensitive information removed. We will use those to assess the scope.

Start a AI Integration project

Tell us where you are. You'll hear back within one business day, usually with a couple of questions and a time to talk.

Prefer email? hello@castillostudiomiami.com

It begins with a conversation

Tell us where your team could use a helping hand.

You do not need the perfect words. Tell us where you are, what matters to you, and what you would love to make possible. We’ll listen from there.

Tell Michael about your business